Scale Translation Operations with Team Workspaces
Organize users into teams, assign projects, control access, and track spending. Built for organizations managing complex localization workflows.
Organize Your Translation Operations
Create teams, assign members, and manage projects from one central dashboard
TechCorp International
Organization • 18 users • 3 teams
Teams
| Team Name | Members | Billing Account | Actions |
|---|---|---|---|
| | 8 | Marketing Department Billing | |
| | 6 | Product Department Billing | |
Team Members: Product Team
| Name | Role | Actions | |
|---|---|---|---|
| Emma Chen | emma.chen@techcorp.io | ||
| Marcus Johnson | marcus.j@techcorp.io | ||
| Sarah Williams | sarah.w@techcorp.io | Organization Manager | Cannot remove |
Team management interface. Create teams, assign members with roles, and manage access.
Everything You Need to Scale
Complete team management for growing translation operations
Multiple Teams
Create unlimited teams within your organization. Organize by department (Marketing, Product, Legal) or by project type.
Role-Based Access
Assign roles: Organization Manager, Team Manager, or Team Member. Control who can create projects, approve translations, and manage billing.
Project Assignment
Assign projects to specific teams. Track which team is working on what. Filter projects by team in reports.
Separate Billing
Create multiple billing accounts. Assign teams to different billing accounts for departmental cost tracking and chargebacks.
Usage Reports
Track translation volume, costs, and savings by team. Export detailed reports for accounting and budget management.
Organization Guidelines
Set translation guidelines at organization level. All teams see the same instructions. Upload guideline documents for consistency.
Three Levels of Access Control
Assign the right permissions to the right people
Organization Manager
Full access to all teams, billing, and settings. Can create teams, invite users, and manage organization-wide resources.
- Create and delete teams
- Manage all billing accounts
- Invite and remove users
- Access all projects across teams
- Set organization guidelines
- Export usage reports
Team Manager
Manages a specific team. Can create projects, assign tasks, and view team reports. Cannot access other teams.
- Create projects for their team
- Assign tasks to team members
- View team billing and reports
- Manage team TM and glossaries
- Approve team translations
Team Member
Contributor access. Can work on assigned tasks, edit translations in CAT editor, and view team projects.
- View assigned projects
- Edit translations in CAT editor
- Upload and download files
- View team glossaries
- Complete assigned tasks
Flexible Billing for Every Department
Track costs by team with separate billing accounts
Multiple Billing Accounts
Create separate billing accounts for each department. Marketing pays from their budget, Product from theirs.
Detailed Usage Reports
Export reports by team showing word count, translation costs, TM savings, and quality tier breakdown.
Invoice Management
Each billing account gets separate invoices. Set payment terms, global discounts, and prepay options.
Real-Time Balance Tracking
See account balance, running costs, and ledger history. Set up alerts for low balances.
Sample Billing Report
You saved £612.15 (18%) with TM matches
You saved £541.20 (25%) with TM matches
Total savings: £1,153.35 (20.5%)
Who Needs Team Management?
Organizations scaling their translation operations
Growing Enterprises
Companies with 10+ translators or multiple departments translating content independently. Need centralized management with departmental autonomy.
- Central IT can manage all teams and users
- Each department controls their own projects
- Separate billing for cost allocation
- Organization-wide reporting for executives
Translation Agencies
LSPs managing projects for multiple clients. Create a team per client with dedicated project managers, linguists, and billing accounts.
- One team per client for isolation
- Client-specific TMs and glossaries
- Separate invoicing per client
- Detailed reporting for transparency
Product-Led Companies
SaaS or e-commerce companies with cross-functional teams (Marketing, Product, Support) each translating different content types.
- Marketing team handles campaigns
- Product team handles UI strings
- Support team handles help docs
- Shared TM across all teams
Localization Teams
Dedicated localization teams managing translations for multiple brands or product lines within one company.
- Team per brand or product line
- Consistent quality with brand-specific glossaries
- Centralized workflow management
- Cross-team collaboration when needed
Team Management FAQs
Common questions about roles, permissions, and billing for Taia teams
What roles are available for Taia team members?
Taia offers three role levels: Organization Manager (full access to all teams, billing, and settings), Team Manager (manages one team, creates projects, and approves that team's translations), and Team Member (contributor access to assigned tasks and the CAT editor). Each role controls what a user can create, approve, or bill within the organization.
How many team members can I invite?
Taia lets an Organization Manager invite unlimited team members and assign each one to a team with a role. There is no per-seat limit on the Pro plan — pricing is based on monthly translated word volume, not headcount.
Do teams share translation memory and glossary?
Yes. A Team Manager can manage translation memory and glossary for their own team, so every project that team works on reuses the same approved terminology. Organization-wide style guide documents, set by the Organization Manager, apply to every team for consistent tone and formatting.
Can I bill different departments separately?
Yes. An Organization Manager can create multiple billing accounts and assign each team to a different one, so departments like Marketing or Product pay from their own budget and receive separate invoices.
What is the difference between a Team Manager and a Team Member?
A Team Manager can create projects, assign tasks, approve translations, view team billing and reports, and manage the team's translation memory and glossary. A Team Member can view assigned projects, edit translations in the CAT editor, upload and download files, and complete assigned tasks — but cannot manage billing or invite users.
Is team management included in every Taia plan?
Team management is available exclusively in Taia's Pro plan (€39/month for 100,000 words), which includes unlimited teams, role-based access, and department-level spend tracking. It is not available on the Free or Basic plans.
Included in Pro Plan
Team management is available in the Pro plan. Create unlimited teams, manage users with role-based access, and track spending by department.
Perfect for organizations with 5+ users
Ready to Scale Your Translation Operations?
See how team management can help your organization translate faster and more efficiently.